How do you create an event that is both socially and environmentally sustainable? The checklist below is a compilation of previous organizers’ experiences and work with sustainable meetings and events.
Ask yourself the following questions:
How do I get the participants to act more sustainably – before, during and after the event?
How do I create added effects with my specific arrangement in Uppsala?
How can I create a positive local impression?
Below are some handy tips for a more sustainable arrangement:
Inform and train staff and officials about the sustainability objectives
Think about accessibility for all, e.g. hearing loops, wheelchair ramps and special foods
Inform the exhibitors about waste sorting and recycling
Review which information has to be printed and what can be more effectively distributed digitally
Minimise paper copies and use double-sided printing
If material has to be printed, choose environmentally friendly and reusable materials
Avoid single-use materials and environmentally damaging plastic
Reuse name badges and/or lanyards
Plan the gifts you intend to give to participants or speakers; give to charity or local society projects
Encourage lift sharing and inform people of public transport options and walking distances in the meeting minutes
For taxi journeys, ask for environmentally friendly cars where possible
Adapt the programme’s start and finish times according to transport options in Uppsala
Choose facilities and hotels which actively work towards sustainability and which take social responsibility
Choose premises that are accessible for everyone regardless of type of event
Ask for seasonal menus
Ask for organic and locally-produced options
Order meat-free meals
Avoid red-listed fish and seafood
Choose tap water over bottled water
Ensure that leftover food is given away
Reduce food waste, e.g. by asking for individual portions rather than a buffet
Give more target groups the option to learn about the lecturers’ knowledge (Uppsala residents, students, companies)
Consider diversity and equality when you invite speakers and artists to your event
Choose local lecturers, artists and entertainment
Apply a points system that encourages participants to make environmentally friendly choices – this could be linked to a reward system in the form of money/certification
Arrange a break-time activity that contributes to local sustainability
Plan time for physical activity for the participants, e.g. a morning run or a lunchtime walk
